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Academic Program Management Officer III
University of California San Francisco
Academic Program Management Officer III
University of California San Francisco
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JOB OVERVIEW The Project Manager, Vascular Surgery Clinical Research primary responsibility is to manage the activities of the UCSF Diabetic Foot Clinical Research Unit (CRU), a U01 grant funded program from the National Institutes of Health (NIH) / National Institutes of Diabetes and Digestive and Kidney Diseases (NIDDK). The CRU at UCSF is part of a national Diabetic Foot Consortium (DFC) whose goal is to validate biomarkers for diabetic foot ulcers (DFUs) through a network of clinical and biomarker measurement sites. This four year program will focus on the establishment of the Diabetic Foot CRU at UCSF and Zuckerberg San Francisco General (ZSFG), one of the five to six centers across the country that will be a part of the consortium. The individual will be the Project Manager for the UCSF Diabetic Foot CRU, assisting the Principal Investigator (PI) in the daily management and operations of this program and all future proposed clinical trials. The individual will administer all finance, human resources, facilities, and other operational activities for this research program. S/he will assist the PI with any progress reports to NIDDK, and will be the primary source for fiscal matters related to the grant. S/he will act as the main point of contact for the other key personnel and provide guidance as necessary. One major area that the individual will serve will be in the recruitment and retention efforts by the consortium, working in close conjunction with the clinical research coordinator (CRC) and other study personnel. S/he will execute communication, marketing, and outreach efforts (e.g. mailings, advertisements, website maintenance, community programs, etc.) regarding the Diabetic Foot CRU program, including in the recruitment efforts of research subjects. The Project Manager will administer the major research program components, and the research program’s operational requirements. The individual will also coordinate meetings and conference calls among all of the investigators for this grant, and will prepare and distribute study material in preparation for all conference calls and meetings. S/he will work under the direction of the PI to establish the research program’s agenda, obtain additional funding, and achieve objective goals. The Project Manager will also spend a smaller portion of time in supporting the Division and Chief to assist with other research projects in research management, utilizing the skills and full understanding of research practices and organization/policies/procedures to apply federal, state, and university regulations, policies, and guidelines, to promote best practices at UCSF. S/he will interact frequently with investigators and persons in other organizational departments, and occasionally persons outside the University. Interactions require the use of tact and independent judgment, knowledge of standards and best practices, and counseling to resolve a wide range of research compliance issues, in regards to contracts and grants, Institutional Review Board (IRB) policies, and federal regulatory policies. Responsibilities will include providing analytical, financial, and training activities in support of contract and grant proposal development, grant-writing, funding, administration, clinical trial agreement execution and amendments, and budget development. Activities may include pre-award proposal initiatives, management of funds post-award, and close-out activities for federal, state, local, and private sponsors. S/he will assist PIs with the following: coordinating and identifying of the budgets and contracts for its clinical trial portfolio, and assisting investigators with any pre- or post-award activities related to other grants or clinical research projects. SURGERY The mission of the UCSF Department of Surgery is threefold: to develop the next generation of leaders in surgery; to provide outstanding quality clinical care that is cost effective, yet compassionate; and to make significant advances in scientific knowledge and clinical practice through basic and clinical research. Care of patients is what attracted our faculty and residents to surgery, and it continues to be our main focus. The Department is comprised of seven divisions including Adult Cardiothoracic Surgery, General Surgery, Pediatric Cardiothoracic Surgery, Pediatric Surgery, Plastic & Reconstructive Surgery, Transplant Surgery, and Vascular & Endovascular Surgery. Our surgeons provide care at locations throughout greater San Francisco including: UCSF Medical Center at Parnassus (Moffitt-Long Hospital), UCSF Medical Center at Mt. Zion, UCSF Medical Center at Mission Bay (UCSF Bakar Cancer Hospital and UCSF Benioff Children's Hospital San Francisco), Zuckerberg San Francisco General Hospital and Trauma Center (ZSFG), San Francisco Veterans Affairs Medical Center (SFVAMC), and Alameda County Medical Center in Oakland. DIVISION OF VASCULAR AND ENDOVASCULAR SURGERY Our surgeons and staff provide compassionate, state-of-the-art care for patients across the full range of vascular disorders in multiple locations around San Francisco and the Bay Area. Our program is closely integrated with several specialized centers including the UCSF Heart & Vascular Center (HVC), which is a multidisciplinary team of vascular surgeons and cardiovascular specialists. As one of the leading academic divisions in Vascular and Endovascular Surgery across the country, we have one of the oldest fellowship programs in the country. Our faculty are conducting cutting-edge basic, translational, and clinical research, which has led to novel technologies to benefit patients across the world. ABOUT UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. * BA or BS degree in related area and/or equivalent experience/training * Good Clinical Practice (GCP) * Human Subjects Protection Training (i.e. CITI Training) * Four years of experience working in the Health care setting with at least one year of project management experience working with clinical trials, coverage analysis, budget preparation, contract negotiations, and billing reconciliation. Possess working knowledge of industry side of clinical research. Solid understanding of clinical trials policies, procedures, and regulatory issues * Thorough knowledge of administrative, budgetary, human resources and financial principles and practices * Basic computer skills, including knowledge and experience in MS Access, Excel, OneNote, PowerPoint, and Word. Facility with web content management systems, web-based survey creation, and other common web tools * Excellent verbal, written, editing, communication, and interpersonal skills. Active listening skills. Ability to communicate both verbally and in writing with faculty, staff at all levels, and non-university personnel. Proactive in communicating with many people at various levels of academic and industry environments, and keeping open those lines of communication. Demonstrated ability to craft sophisticated written communication pieces regarding sensitive correspondence. Excellent presentation and project management skills * Strong ability to think creatively and independently on concepts requiring advanced analytical/critical thinking skills. Excellent problem solving ability and attention to detail. Excellent organizational skills. Able to propose solutions to difficult problems. Excellent innovation and motivation skills * Strong interpersonal skills and ability to work with diverse groups to achieve results * Strong ability to work collaboratively with internal and external peers and managers. Must have judgment and diplomacy when communicating to staff and faculty at different levels of an organization * Ability to work in a fast-paced, team-based, dynamic environment, yet able to work independently with minimal supervision, exercising judgment and initiative. Possess excellent interpersonal skills with the ability to collaborate and cooperate with the team in a diverse setting. Is a team player * Proven ability to balance multiple projects and meet deadlines. Ability to coordinate multiple tasks and re-prioritize responsibilities as necessary. Demonstrated ability to organize and manage multiple and sometimes conflicting tasks, schedules, and workflow. High level of accuracy. Good follow-through skills in a multi-tasking environment * Demonstrated record of excellent attendance and performance * Terminal degree (JD, MD, PhD, etc.) in a related field (epidemiology, public health, statistics, or other related field) * Social media proficiency. Background in marketing and outreach * Previous experience with grant writing and success in obtaining intramural/extramural funding * Knowledge of UCSF and departmental policies for dealing with research billing reconciliation, invoicing and payment reconciliation, and reimbursements; guidelines for research; confidentiality and HIPPA regulations; following the UCSF mission statement and purpose for research; and clear understanding of policies and procedures on patient safety and confidentiality (electronic and hard copy medical records, patient charts, communication, etc.) * Knowledge of medical terminology, research policies and guidelines, guidelines for packing/shipping infectious substances, database building/analysis, and data management within some of the following: Access, Stata, or SAS * General knowledge in data collection and analysis techniques; statistics or social science research techniques; knowledge of common University-specific computer application programs such as APeX, BearBuy, iRIS, MyExpense, and OnCore * Understanding of organizational rules and regulations * Working knowledge of vascular/endovascular research n/a The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. 
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Internal Number: 67505861
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